Cool 4 School Clubs LTD

Cool 4 School Clubs LTD

Unique reference number (URN): 2758514 Address: King Edward Hall, 24 High Street, Lindfield, Haywards Heath, RH16 2HH Type: Childcare on non-domestic premises Registered with Ofsted: 01/12/2023 Registers: EYR, CCR, VCR Registered person: Cool 4 School Clubs LTD

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Safeguarding standards not met

Leaders have not ensured that there is an open and positive culture around safeguarding that adequately protects children from harm. Safeguarding arrangements are not effective. Leaders have not ensured that those with lead responsibility for safeguarding have completed the required training to enable them to keep children safe. Although some staff have received safeguarding training, they are not confident in recognising signs of abuse and do not follow the correct procedures to report concerns. This significantly undermines the setting's ability to respond appropriately and promptly to potential risks.

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Safeguarding standards not met

Leaders do not implement safer recruitment procedures consistently. While some staff have undergone required suitability checks, others have not. Despite this, these unchecked staff sometimes work alone with children. Additionally, leaders allow staff who are not of the required age to work alone with children, including during outings. This compromises children's safety and wellbeing.

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How we evaluate safeguarding

When we inspect settings for safeguarding, they can have the following outcomes:

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How we evaluate safeguarding

Met: The setting has an open and positive culture of safeguarding. Not met: The setting has not created an open and positive culture of safeguarding. Not all legal requirements are met.

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Behaviour, attitudes and establishing routines Urgent improvement

Leaders do not identify children's needs and respond to them effectively. As a result, some children display persistently poor self-control and a lack of respect for others. These behaviours disrupt the setting and limit children's experiences. Children do not receive the attention and support that they need because staff are frequently occupied with managing behaviours.

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Behaviour, attitudes and establishing routines Urgent improvement

Staff do not demonstrate the use of effective strategies to support children's behaviour. Although leaders recognise when external factors may be impacting on children's behaviour, they do not put plans in place to guide staff or to help them to respond appropriately. Children's behaviour escalates becoming disruptive to others and this prevents some children from focusing and participating fully in activities. Staff become visibly frustrated and do not have appropriate strategies to use in these moments.

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Behaviour, attitudes and establishing routines Urgent improvement

Staff absences have a negative impact on the setting's routines because leaders have not put plans in place to deal with this effectively. At times, staff interrupt children's play so that they can complete their daily routine tasks. This causes confusion and disrupts children's engagement in play. On occasions, children have some opportunities to make choices about what they want to play with and eat. For example, they make dens from foam mats, draw or play football. However, staff do not adapt activities or provide the support needed to help children participate successfully in more structured activities.

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Behaviour, attitudes and establishing routines Urgent improvement

Children's attendance is monitored. Staff report that parents will usually inform them of any absences and they will follow up with parents or the school if there is no explanation for absence.

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Children's welfare and wellbeing Urgent improvement

Leaders' policies, procedures and practice does not promote children's health and wellbeing effectively. Risk assessments are not implemented in practice. Although leaders identify hazards and outline measures to reduce risks, these are not followed. For example, doors to the setting remain unlocked despite leaders recognising that this allows children to leave unaccompanied and enables unauthorised persons to access the setting.

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Children's welfare and wellbeing Urgent improvement

Staffing arrangements do not meet the needs of all children. Staff regularly work alone with children, who have not had the required suitability checks completed and have not had first- aid training. These staff work unsupervised and transport children to the setting.

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Children's welfare and wellbeing Urgent improvement

Leaders do not ensure that appropriate checks are in place for the vehicles used to transport children, or that drivers and vehicles have the required insurance. This compromises children's safety.

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Children's welfare and wellbeing Urgent improvement

Leaders do not have effective plans in place to manage staff absences. This results in poor continuity of care for children and disrupts the smooth running of the setting. At times, children are left unsupervised and staff do not notice when children need support or attention. This impacts on children's ability to form friendships, feel secure and participate fully in activities.

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Children's welfare and wellbeing Urgent improvement

Leaders have established some routines that promote healthy lifestyles. For example, children wash hands before eating and choose from healthy snack options. However, due to weaknesses in staff practice children's overall health and wellbeing are not generally supported.

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Inclusion Urgent improvement

Leaders do not identify or meet children's individual needs well enough. Staff do not consistently recognise when children have barriers to their wellbeing or when they require additional help to fully participate in the group. As a result, some children spend significant periods of time without the support they need. They are not helped to build friendships or to develop a sense of belonging, which impacts on their wellbeing.

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Inclusion Urgent improvement

Leaders demonstrate that they do not gather essential information effectively when children are known to outside agencies. They do not obtain the relevant details needed to understand these children's circumstances or to plan appropriate support. When children's behaviour escalates, leaders do not recognise how to support children's emotional needs or implement strategies to help children to regulate and express themselves appropriately. This means that as a result other children do not receive the attention and support they also require.

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Inclusion Urgent improvement

Leaders demonstrate that they work with parents and schools to put plans in place for children who have barriers to their learning. However, leaders do not demonstrate the ability to identify emerging needs themselves or to create effective support for children.

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Leadership and governance Urgent improvement

Leaders do not have sufficient oversight of the setting and significant weaknesses remain unaddressed. They do not ensure that statutory requirements are met or that policies and procedures are implemented in practice. For example, staff transporting children to the setting have not had the required suitability checks completed and have not had training in first aid. Leaders do not ensure the setting is secure to prevent children from leaving and unknown persons entering the premises.

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Leadership and governance Urgent improvement

Leaders do not provide staff with the support, coaching and training they need to fulfil their role and responsibilities. For example, staff are not confident in implementing procedures or responding appropriately to children's needs. Induction processes are not robust. New staff are not fully aware of the setting's policies and procedures.

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Leadership and governance Urgent improvement

Leaders do not identify children's needs or ensure that staff respond to them effectively. They do not gather essential information or use what they know to put plans in place to keep children safe and well supported. As a result, children's safety, welfare and overall experiences are compromised.

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Compulsory Childcare Register requirements

This setting has not met the requirements of the compulsory part of the Childcare Register.

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Register

When we check if settings meet the Compulsory Childcare Register requirements, they can have the following outcomes:

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Voluntary Childcare Register requirements

This setting has not met the requirements of the voluntary part of Childcare Register.

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Register

When we check if settings meet the Voluntary Childcare Register requirements, they can have the following outcomes:

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What it's like to be a child at this setting

Leaders have failed to comply with the requirements and this impacts on the children's safety and wellbeing. Children do not experience a consistently safe or supportive environment. Children are exposed to risks because procedures designed to keep them safe are not followed consistently in practice. For example, the setting is not secure as staff do not lock doors that would stop children from leaving unattended or unauthorised persons entering.

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What it's like to be a child at this setting

Children who need additional help do not receive effective support. As a result, children who have barriers to their learning do not receive the guidance they need to feel safe and secure or to make relationships with others. Behaviours in the setting are often disruptive which impacts on the experience of others and limits children in being able to play and form friendships.

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What it's like to be a child at this setting

Staff do not have the knowledge or strategies to support children's behaviour and wellbeing. This means that children spend long periods without any interaction with others and access very limited activities. This negatively impacts on children's wellbeing and their enjoyment of their time in the setting.

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Next steps

The provider is not meeting the requirements of the Early years foundation stage and Childcare Register and Ofsted intends to take enforcement action.

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Next steps

We will issue a Welfare Requirements Notice requiring the provider to have taken the following actions by the assigned date:

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Action Completion Date

ensure an appropriate safeguarding policy is in place that is written in line with the guidance and procedures of the local safeguarding partners 12/06/2026

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Action Completion Date

improve staff knowledge and understanding of the setting's safeguarding policy and procedures, in particular what to do if staff are concerned about a child 12/06/2026

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Action Completion Date

ensure all staff with lead responsibility for safeguarding complete relevant training and understand their responsibilities 12/06/2026

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Action Completion Date

ensure that all reasonable steps are taken to prevent unauthorised persons from entering the setting 12/06/2026

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Action Completion Date

ensure that staff have the knowledge and skills to support and manage children's behaviour effectively 12/06/2026

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Action Completion Date

ensure that all vehicles used for transporting children are safe and suitable to do so and the drivers of those vehicles are adequately insured 12/06/2026

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Action Completion Date

implement safer recruitment processes to ensure that all staff are suitable to look after children and have DBS checks and references 12/06/2026

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Action Completion Date

ensure that staffing arrangements meet the needs of all children 12/06/2026

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Action Completion Date

ensure that records are available for inspection and safeguarding records contain the relevant information and this is shared appropriately with parents and carers 12/06/2026

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Action Completion Date

ensure that all staff working alone with children are over the age of 17 and are suitable to do so 12/06/2026

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Action Completion Date

ensure that there is at least one member of staff with paediatric first-aid training to accompany children on outings 12/06/2026

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Action Completion Date

To meet the requirements of the Early years foundation stage and Childcare Register the provider must take the following action by the assigned date:

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Address:

King Edward Hall 24 High Street, Lindfield Haywards Heath RH16 2HH

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Address:

Type: Childcare on non-domestic premises

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Address:

Registered person: Cool 4 School Clubs LTD

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Address:

Operating hours: Monday,Tuesday,Wednesday,Thursday,Friday : 15:00 - 18:00

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Action Completion Date

ensure that at least one member of staff is level 2 trained or has completed common core skills 12/06/2026

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About this inspection

The inspector spoke with leaders, staff and parents during the inspection.

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About this inspection

We carried out this inspection under sections 49 and 50 of the Childcare Act 2006 on the quality and standards of provision that is registered on the Early Years Register. The registered person must ensure that this provision complies with the statutory framework for children's learning, development and care, known as the early years foundation stage. This data was available to the inspector at the time of the inspection.

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Exceptional

Practice is exceptional: of the highest standard nationally. Other settings can learn from it.

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Strong standard

The setting reaches a strong standard. Leaders are working above the standard expected of them.

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Expected standard

The setting is fulfilling the expected standard of education and/or care. This means they are following the standard set out in statutory and non ‑ statutory legislation and the professional standards expected of them.

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Needs attention

The expected standards are not met but leaders are likely able to make the necessary improvements.

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Urgent improvement

The setting needs to make urgent improvements to provide the expected standard of education and/or care.

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Urgent improvement

services providing education and skills for children and learners of all ages, and inspects and regulates services that care for children and young people. If you would like a copy of this document in a different format, such as large print or Braille, please telephone 0300 123 1231, or email enquiries@ofsted.gov.uk .

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Urgent improvement

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Urgent improvement

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Urgent improvement

T: 0300 123 1231 Textphone: 0161 618 8524 E: enquiries@ofsted.gov.uk W: www.gov.uk/ofsted

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