Clover Fostering

Inspection report for independent fostering agencies - monitoring: Clover Fostering 1 Clover Fostering Clover Fostering, The Atrium, 1 Harefield Road, Uxbridge UB8 1PH

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Inspected under the social care common inspection framework

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Information about this independent fostering agency

Clover Fostering is a privately owned independent fostering agency. It registered with Ofsted on 3 March 2023. The agency’s statement of purpose states that the fostering agency provides emergency, respite, bridging, short-term and long-term placements, and placements where brothers and sisters can live together.

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Information about this independent fostering agency

At the time of this inspection, the agency was suspended. Two fostering households continued to be approved by the fostering agency but were not receiving any supervision, support, or training from the service. There were no children placed with these foster carers. One fostering household was in the process of being assessed by a local authority fostering service. The responsible placing authorities were overseeing the placements of the child and the young person who remained living in this fostering household. Clover Fostering had no role with this fostering household at the time of the inspection.

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Information about this independent fostering agency

The fostering agency does not have a manager. The previous registered manager left their post on 14 April 2024.

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Information about this independent fostering agency

Date of previous inspection: 12 March 2024

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This monitoring visit

Ofsted completed a full inspection of this independent fostering agency between 12 and 14 March 2024. The inspection identified significant and widespread shortfalls in the operation of the agency. As a result, the fostering agency was judged to be inadequate. Ofsted issued a notice of suspension to the fostering agency on 14 March 2024. Inspection report for independent fostering agencies - monitoring: Clover Fostering 2 The purpose of this visit was to monitor the provider’s compliance with the suspension notice. Inspectors also reviewed the action taken by the responsible individual, as the only manager remaining in the service, in response to the requirements raised at the last inspection.

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This monitoring visit

Since the last inspection, the registered manager has left their role, and the only qualified social worker is not actively working in the fostering agency. The responsible individual has ended the appointments of the panel chair and all panel members. The fostering agency is also without an agency decision-maker. The responsible individual is the only permanent member of staff employed by the fostering agency. As a result, the fostering agency is unable to operate.

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This monitoring visit

The responsible individual does not have the knowledge or experience required of a senior leader in a fostering service. He does not demonstrate that he understands the service needs, or the legal requirements of operating a fostering service. This lack of knowledge and experience is directly impacting his ability to drive the necessary service improvements. Because of this, none of the requirements raised at the last inspection have been met in full.

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This monitoring visit

The responsible individual is currently recruiting staff for the fostering agency. However, he does not demonstrate strong recruitment practice. For example, he informed Ofsted that he had appointed a new manager, agency decision-maker, panel chair, quality assurance manager, and three new social workers. However, inspectors found that this was not an accurate reflection of the fostering agency staffing. Some of these individuals had yet to be formally interviewed for their roles and the recruitment checks were incomplete for all staff.

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This monitoring visit

The responsible individual has taken a lead role in the development of updated policies and procedures for the fostering agency. However, these do not consistently reflect the operations of this fostering agency. For example, some documents refer to other fostering agencies. In addition, some of the information in the policies is incorrect. For example, information about the assessment process does not comply with statutory guidance. These continued shortfalls do not assure Ofsted that the service can operate within the relevant regulatory and legislative framework.

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This monitoring visit

The responsible individual has provided Ofsted with information requested to enable an assessment of the ongoing financial viability of the fostering service. This review process is ongoing and further information has been requested following this monitoring visit. Inspection report for independent fostering agencies - monitoring: Clover Fostering 3

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Statutory requirements

This section sets out the actions that the registered person(s) must take to meet the Care Standards Act 2000, The Fostering Services (England) Regulations 2011 and the national minimum standards. The registered person(s) must comply with the given timescales.

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Requirement Due date

keep under review and, where appropriate, revise the statement of purpose and children’s guide;

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Requirement Due date

notify the Chief Inspector of any such revision within 28 days; and

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Requirement Due date

if the children’s guide is revised, supply a copy to each foster parent approved by the fostering service provider, and to each child placed by them (subject to the child’s age and understanding). (Regulation 4 (a)(b)(c))

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Requirement Due date

In particular, ensure that the statement of purpose reflects the services that the fostering agency provides and, when this is updated, a copy is supplied to the chief inspector within 28 days.

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Requirement Due date

Ensure that the children’s guide is accessible to the children placed with the fostering agency.

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Requirement Due date

This requirement was made at the last inspection and is restated. 16 August 2024

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Requirement Due date

The registered provider and the registered manager must, having regard to—

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Requirement Due date

the size of the fostering agency, its statement of purpose, and the numbers and needs of the children placed by the fostering agency; and

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Requirement Due date

the need to safeguard and promote the welfare of the children placed by the fostering agency;

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Requirement Due date

carry on or manage the fostering agency (as the case may be) with sufficient care, competence and skill. (Regulation 8 (1) (2)(a)(b)) 16 August 2024 Inspection report for independent fostering agencies - monitoring: Clover Fostering 4 In particular, ensure that where concerns are raised regarding social work practice, these are managed, reported and escalated to relevant registration bodies.

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Requirement Due date

Ensure that staff of the fostering agency engage with planning processes, reviews, and arrangements for children alongside foster carers and other professionals, retaining oversight of children’s plans and care.

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Requirement Due date

Ensure that the records of the agency are individual, do not use cut and paste, do not reflect other fostering agencies, and they provide evidence of individualised decision-making.

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Requirement Due date

Ensure that the arrangements for the care of children reflect their individual needs, enabling children to understand decisions that impact their day-to-day lives and independently give feedback on the care that they receive.

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Requirement Due date

This requirement was made at the last inspection and is restated.

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Requirement Due date

The registered person in respect of an independent fostering agency must ensure that—

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Requirement Due date

the welfare of children placed or to be placed with foster parents is safeguarded and promoted at all times. (Regulation 11 (1)(a))

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Requirement Due date

In particular, ensure that agency practice is delivered in a way that provides oversight of the safety and quality of care provided to children placed with foster carers. This includes social work staff making regular visits to foster homes and regular meetings with all household members. Also, ensure that there is effective use of unannounced visits to understand the child’s day-to-day experiences.

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Requirement Due date

Ensure that individual risk assessments and safe care plans are in place to inform the care of all children placed.

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Requirement Due date

This requirement was made at the last inspection and is restated. 16 August 2024

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Requirement Due date

The fostering service provider must provide foster parents with such training, advice, information and support, including support outside office hours, as appears necessary in the interests of children placed with them. 16 August 2024 Inspection report for independent fostering agencies - monitoring: Clover Fostering 5 The fostering service provider must ensure that, in relation to any child placed or to be placed with a foster parent, the foster parent is given such information, which is kept up to date, as to enable him to provide appropriate care for the child, and in particular that each foster parent is provided with a copy of the most recent version of the child’s care plan provided to the fostering service provider under regulation 6(3)(d) of the Care Planning Regulations. (Regulation 17 (1) (3))

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Requirement Due date

In particular, ensure that foster carers are provided with, and supported to engage in, training that is relevant to their role and the individual needs of the children in their care.

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Requirement Due date

Ensure that foster carers are provided with all necessary information to enable them to provide individualised care to children, in line with their current plans.

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Requirement Due date

This requirement was made at the last inspection and is restated.

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Requirement Due date

The fostering service provider must ensure that there is a sufficient number of suitably qualified, competent and experienced persons working for the purposes of the fostering service, having regard to—

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Requirement Due date

the size of the fostering service, its statement of purpose, and the numbers and needs of the children placed by it; and

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Requirement Due date

the need to safeguard and promote the health and welfare of children placed with foster parents. (Regulation 19 (a)(b))

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Requirement Due date

In particular, ensure that there are sufficient staff, including qualified and registered social workers, for the fostering agency to operate in line with regulations and guidance.

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Requirement Due date

This requirement was made at the last inspection and is restated. 16 August 2024

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Requirement Due date

The fostering service provider must not—

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Requirement Due date

employ a person to work for the purposes of the fostering service unless that person is fit to do so; or 16 August 2024 Inspection report for independent fostering agencies - monitoring: Clover Fostering 6 allow a person to whom paragraph (2) applies, to work for the purposes of the fostering service unless that person is fit to do so.

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Requirement Due date

This paragraph applies to any person who is employed, other than by the fostering service provider, in a position in which that person may in the course of their duties have regular contact with children placed by the fostering service.

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Requirement Due date

For the purposes of paragraph (1), a person is not fit to work for the purposes of a fostering service unless that person—

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Requirement Due date

has the qualifications, skills and experience necessary for the work they are to perform;

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Requirement Due date

is physically and mentally fit for the work they are to perform;

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Requirement Due date

and full and satisfactory information is available in relation to that person in respect of each of the matters specified in Schedule 1.

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Requirement Due date

The fostering service provider must take reasonable steps to ensure that any person working for a fostering service who is not employed by the fostering service, and to whom paragraph (2) does not apply, is appropriately supervised while carrying out their duties. (Regulation 20 (1)(a)(b) (2) (3)(a)(b)(c) (4))

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Requirement Due date

In particular, ensure that agency recruitment processes adhere to this regulation.

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Requirement Due date

Ensure that only staff who are qualified and registered to practice as a social worker are employed in posts designated for social workers.

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Requirement Due date

This requirement was made at the last inspection and is restated.

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Requirement Due date

The fostering service provider must ensure that all persons employed by them—

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Requirement Due date

receive appropriate training, supervision and appraisal. (Regulation 21 (4)(a)) 16 August 2024 Inspection report for independent fostering agencies - monitoring: Clover Fostering 7 In particular, ensure that all staff receive supervision from a suitably qualified individual, including the registered manager; all staff receive an annual appraisal of their performance; and suitable training is made available for all staff that is relevant to their roles and the service that is delivered by the fostering agency.

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Requirement Due date

This requirement was made at the last inspection and is restated.

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Requirement Due date

The functions of the fostering panel in respect of cases referred to it by the fostering service provider are—

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Requirement Due date

to consider each application for approval and to recommend whether or not a person is suitable to be a foster parent;

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Requirement Due date

where it recommends approval of an application, to recommend any terms on which the approval is to be given;

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Requirement Due date

to recommend whether or not a person remains suitable to be a foster parent, and whether or not the terms of their approval (if any) remain appropriate—

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Requirement Due date

on the first review carried out in accordance with regulation 28(2); and

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Requirement Due date

on the occasion of any other review, if requested to do so by the fostering service provider in accordance with regulation 28(5); and

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Requirement Due date

to consider any case referred to it under regulation 27(9) or 28(10).

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Requirement Due date

In considering what recommendation to make under paragraph (1), the fostering panel—

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Requirement Due date

must consider and take into account all of the information passed to it in accordance with regulation 26, 27 or 28 (as the case may be);

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Requirement Due date

may request the fostering service provider to obtain any other relevant information or to provide such other assistance as the fostering panel considers necessary.

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Requirement Due date

In relation to the case of a person in respect of whom a report has been prepared in accordance with regulation 26(3), the fostering panel must either— 16 August 2024 Inspection report for independent fostering agencies - monitoring: Clover Fostering 8 request the fostering service provider to prepare a further written report, covering all the matters set out in regulation 26(2)(c); or

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Requirement Due date

recommend that the person is not suitable to be a foster parent. Inserted by Reg 12 of the Care Planning and Fostering (Miscellaneous Amendments) (England) Regulations 2015

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Requirement Due date

The fostering service provider must obtain such information as the fostering panel considers necessary and send that information to the panel, and provide such other assistance as the fostering panel may request, so far as is reasonably practicable.

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Requirement Due date

advise, where appropriate, on the procedures under which reviews in accordance with regulation 28 are carried out by the fostering service provider, and periodically monitor their effectiveness;

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Requirement Due date

oversee the conduct of assessments carried out by the fostering service provider; and

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Requirement Due date

give advice, and make recommendations, on such other matters or cases as the fostering service provider may refer to it.

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Requirement Due date

In this regulation "recommend" means recommend to the fostering service provider. (Regulation 25 (1)(a)(b)(c) (2)(a)(b)(c) (3) (4)(a)(b)(c) (5))

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Requirement Due date

In particular, ensure that the fostering agency provides the panel with information that is up to date, accurate, and of sufficient detail to enable the panel to make a recommendation of suitability.

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Requirement Due date

Ensure that the fostering panel understands and acts on their responsibility in relation to overseeing the conduct of assessments completed by the fostering service.

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Requirement Due date

This requirement was made at the last inspection and is restated. Inspection report for independent fostering agencies - monitoring: Clover Fostering 9 Where a person ("X") applies to become a foster parent and the fostering service provider decide to assess X’s suitability to become a foster parent, any such assessment must be carried out in accordance with this regulation.

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Requirement Due date

Subject to paragraph (1B), the fostering service provider—

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Requirement Due date

must, as soon as reasonably practicable, obtain the information specified in Part 1 of Schedule 3 relating to X and other members of X’s household and family. (Regulation 26 (1) (1A)(a))

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Requirement Due date

In particular, ensure that Stage 1 assessment activity is only undertaken after an application to foster has been received and the fostering service has made a decision to assess the applicant’s suitability to become a foster parent.

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Requirement Due date

This requirement was made at the last inspection and is restated. 16 August 2024

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Requirement Due date

If a fostering service provider decide to approve X as a foster parent they must—

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Requirement Due date

give X notice in writing specifying any terms on which the approval is given. (Regulation 27 (5)(a))

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Requirement Due date

This requirement was made at the last inspection and is restated. 16 August 2024

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Requirement Due date

The registered provider must provide the Chief Inspector with information requested for the purpose of considering the financial viability of the fostering agency, including—

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Requirement Due date

the annual accounts of the fostering agency, certified by an accountant;

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Requirement Due date

a reference from a bank expressing an opinion as to the registered provider’s financial standing;

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Requirement Due date

information as to the financing and financial resources of the fostering agency;

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Requirement Due date

where the registered provider is a company, information as to any of its associated companies; and

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Requirement Due date

a certificate of insurance for the registered provider in respect of liability which may be incurred by him in relation 18 June 2024 Inspection report for independent fostering agencies - monitoring: Clover Fostering 1 to the fostering agency in respect of death, injury, public liability, damage or other loss. (Regulation 37(a)(b)(c)(d)(e))

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Requirement Due date

In particular, ensure that the information detailed above is provided to the chief inspector by midday on the stated date.

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Requirement Due date

This requirement was made at the last inspection and is restated.

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Information about this inspection

The purpose of this visit was to monitor the action taken and the progress made by the independent fostering agency since its last Ofsted inspection.

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Information about this inspection

This inspection was carried out under the Care Standards Act 2000. Inspection report for independent fostering agencies - monitoring: Clover Fostering 1

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Independent fostering agency details

Registered provider address: Clover Fostering, The Atrium, 1 Harefield Road, Uxbridge UB8 1PH

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Inspectors

Tracey Coglan Greig, Social Care Inspector Jenny-Ellen Scotland, Social Care Inspector Inspection report for independent fostering agencies - monitoring: Clover Fostering 1 to achieve excellence in the care of children and young people, and in education and skills for learners of all ages. It regulates and inspects childcare and children’s social care, and inspects the Children and Family Court Advisory and Support Service (Cafcass), schools, colleges, initial teacher training, further education and skills, adult and community learning, and education and training in prisons and other secure establishments. It assesses council children’s services, and inspects services for looked after children, safeguarding and child protection.

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Inspectors

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Inspectors

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Inspectors

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